Sound Scouting Before Camera: Practical Workflows & Crew Integration?

Hey everyone, Ben Castillo here. I'm a stunt coordinator, but I've been really trying to step up our production workflows across the board, especially on some of these mid-range projects where we're running an ALEXA Mini with a couple of Orbiter lights. I've been digging into some articles that make a really strong case for scouting for sound before the camera department even gets on location. The idea is to identify potential noise issues with the director and production designer, so we can address them proactively. This sounds like an absolute game-changer for avoiding headaches down the line.

My typical approach has been to do a general tech scout with my DP and AD, focusing on blocking and lighting cues, but sound usually comes along for that scout. I'm looking to shift that. For those of you who've successfully implemented this pre-camera sound scouting, what does your personal workflow look like? How do you effectively loop in the rest of the crew (especially sound, production, and even locations) without stepping on toes or duplicating efforts? I'm trying to make this a streamlined, beneficial step, not an extra meeting that frustrates everyone.