When does 'textbook' project management fall apart in reality?

Hey fellow DPs and creatives,

I'm Tanya Volkov, been shooting for a while now, mostly corporate and some indie narrative. Currently on a doc-style commercial with a small crew spread across three different time zones. We’re shooting on a C300 Mark III and an FX6, primarily with vintage primes, using a mix of amaran 150c’s and a small SkyPanel S60-C. Everything feels like it's moving at warp speed, and the post-production team is already asking for selects daily.

We started with this beautiful, detailed plan for asset naming, folder structures, and diligent version control, the whole 'post-house-ready' dream. We’ve even got ShotGrid somewhat integrated. But between unexpected travel, quick turnaround shot lists, and 'just get the footage!' requests, I'm finding myself scrambling to even confirm camera settings, let alone perfectly rename every single clip.

My question is, when does that ideal, textbook collaborative pipeline with perfect naming conventions and version control truly break down on a real-world project with tight deadlines and remote team members? What are those actual tipping points you’ve experienced where the theoretical best practice just becomes impossible to maintain?